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Cemetery District of the Redwoods Reimbursement Policy

Purpose:
This District does not reimburse for travel, nor any other expenses incurred by Board Members. Employees are reimbursed with proper prior authorization by the Board of Directors and with appropriate receipts.

Scope:
This Policy applies to all personnel and any person being sponsored by the District.

Policy:
Cemetery District of the Redwoods recognizes the rare necessity for its employees to travel to conduct business or receive training.  Attendance by Zoom or other online methods is highly encouraged as our District is run on a very small budget. This document is intended to clarify what is the District's responsibility and to provide guidelines to its employees.

  1. The Board of Directors shall pre-approve any traveling or expense related to traveling whenever possible.
  2. The request should be made in writing, dated and signed by the parties making such a request.
  3. Under normal conditions those expenses should have been budgeted.
  4. For non-budgeted travel the Board of Directors and/or their designee shall have the authority to approve or deny any request made.
  5. Request should include cost of transportation, hotel, meals, vehicle rental, parking and incidentals.
  6. Persons wanting to travel by his/her personal vehicle must receive pre-approval by the Board of Directors.
  7. If there are any questions about what is covered make sure to ask and get approval prior to incurring the expense.
  8. Reimbursement for traveling by personal vehicle will be at the standard IRS mileage rate.
  9. Employees will be paid back for actual approved expenditures based on receipts..
  10. All travel and lodging arrangements should be made through the administration office.